PROCUREMENT POLICY

Procurement Policy to accompany Procurement Process

1. The requestor MUST complete the Material Requisition Form (MRF, for materials/sub-contractors) completely detailing full products/services specifications and drawings in hard copy. The technical data can be supplied in electronic format.
2. The head of the relevant department then reviews the form to ensure completion and either approves or rejects the request. If form is incomplete, the form will be returned.
3. Forms MUST be sent signed hard copy directly to the Procurement Department Head.
4. Once all quotations accompanied with technical data have been collected and a Material Comparison Sheet prepared (MCS), the Procurement Department will review and check the quotes against the project budget with the Department Head.
5. A procurement committee consisting of the relevant Department Head, Procurement Head and Deputy General Manager will discuss, negotiate and shortlist the final selection of supplier quotes.
6. Further negotiations may take place as necessary by the Deputy General Manager to procure better pricing if possible prior to any commitments or submittals to the client.
7. The selected supplier will then be submitted to the client for approval. This step is completed by the department head or assigned to one of his senior staff members.